Manage Your Grant

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FY 2026 Annual Grant Guidance

Congratulations on receiving a grant

Your record of managing grants, turning forms in on time, and itemizing spent funds are part of your organization’s funding history. Your funding history is shared with grant review panelists each time you submit a new application. A favorable funding history improves your application’s overall rating.

Affirmative Duty to Report Organizational or Project Changes

Any grantee shall promptly notify the State in writing of any significant changes in the organization’s structure, leadership or financial circumstances that could affect services provided under the grant contract resulting from this application.

Additionally, grantees must carry out projects as described in the original grant application. However, circumstances beyond your control may arise. If this happens, submit an email to the program director with a detailed explanation of why you are seeking approval to change the scope of services as outlined in your application or grant contract, what those changes are, and the perceived impact on the project. Be sure to include the grant application or contract number in the email. You will receive an email notification in response to your request.


Upcoming Dates

  • December 5, 2025 - FY26 Title VI Certification Due for Annual Grants or by first payment request, whichever comes first
  • 30 days after project end date or by June 15, 2026 - FY26 Grant Evaluation & Request for Funds Forms Due
  • May 15, 2026 - FY26 Request for Funds & Annual Evaluation Deadline (MCI, PS, SRPS, SUPS)
  • June 1, 2026 - FY26 Request for Funds & Annual Evaluation Deadline (APS, CP, RAPS)
  • June 15, 2026 - FY26 Request for Funds & Annual Evaluation Deadline (AA, AE-CL, AE-TT, Pathways, Arts360, RAFF, ABC)
  • June-July 2026 - FY27 Annual Grant Award Notifications
  • June-July 2026 - FY27 Annual Grant Revised Budget Due
  • June-July 2026 - FY27 Annual Grant Signed Contracts Due

Select your grant to manage:

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Tips & Hints

A list of tips, hints, FAQs and terms to help you manage your grant

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ADA/Section 504 Accessibility

Section 504 of the Rehabilitation Act of 1973 prohibits discrimination on the basis of disability from organizations receiving federal funding

Title VI Civil Rights Act

Title VI

Title VI of the Civil Rights Act of 1964 is the federal law that prohibits discrimination based on a person’s race, color, or national origin

First Time Grant Recipients

To expedite the processing time of grant payment requests:

1. Fill out an IRS W-9 form and return email to Vickie.mcpherson@tn.gov.

The state of Tennessee requires that all payments, including grant payments, be made by direct deposit. First-time grant recipients and grantees that have historically received payment via check must sign up for grant payment by direct deposit.

Grant payments are made through the State of Tennessee Edison accounting system, which is a separate system from the Arts Commission’s online grant management system. Grantees still request funds through the Arts Commission’s online system, but your payment is made through Edison.  Keeping these systems separate increases security for your banking information. For this same reason, Arts Commission staff cannot access your Edison account or assist with direct deposit set-up. This process is handled through Finance & Administration’s, Supplier Maintenance.  For assistance, please contact FA.SupplierSupport@tn.gov. Do not let the term supplier confuse you. From the state’s perspective arts grantees provide, or supply, a service to their communities.

Working in Edison and setting up direct deposit

The following instructions and links are intended to assist you in the process of setting up direct deposit with the state. Please refer to the links to forms and instructions that are available on the DOA Accounting Job Aids website under Supplier Maintenance for up to date information.

              1. If grantees have not had previous access to an Edison direct deposit account with the State of Tennessee Supplier Maintenance, complete the Supplier Maintenance SDDA Access Form first and email to SupplierSupport@tn.gov.
              1. To add, change, or remove bank account information on file with the State of Tennessee, grantees with access to their Edison Accounts should also complete the SDDA Access Form and submit the form to SupplierSupport@tn.gov.
              1. In both previous instances, someone from Supplier Support will contact you.
              1. Once direct deposit is set up for a supplier (grantee) of the State of Tennessee, grantees are offered the convenience of having direct deposit notifications sent via email one business day prior to the date of deposit. To add a new email address or change an existing email address receiving payment notifications, complete the Email Deposit Notification Form and follow the instructions in the form to submit electronically.