ARTS PROJECT SUPPORT & RURAL ARTS PROJECT SUPPORT
Fiscal Year 2018
Deadline: Monday, January 23, 2017, by 11:59 p.m. (CST)
Arts Project Support (APS) AND Rural Arts Project Support (RAPS)
These categories provide funds for diverse arts projects in urban (APS) and rural (RAPS) counties.
Rural Counties: Submit a RAPS application
Urban Counties: Submit APS application
A project may start no earlier than July 1, 2017, and must end no later than June 15, 2018. Funding will depend upon an organization’s rating in the review process and upon the total amount of funds available to the Tennessee Arts Commission for grant allocation. This grant category is competitive.
Funds awarded to a single organization in these categories range from $500 to $7,000 for non-arts organizations and $500 to $9,000 for arts organizations. Arts organizations serving a statewide audience may apply for up to $10,000.
An organization may submit only one APS or RAPS application for any given fiscal year. APS & RAPS applicants may not apply for a Partnership Support, Cultural Education Partnership or Major Cultural Institution grant. If eligible, an organization may also submit applications in the Arts Access and Arts Education categories. Organizations eligible to apply in more than one grant category in a single fiscal year must submit applications for unrelated projects.
Funds requested may be listed in up to two expense categories on the budget page. The requested grant amount must be matched dollar-for-dollar. Applicant Cash Participation may be listed in multiple expense categories. New this year: the budget pages now require that you include your entire projected budget rather than just an exact match to the grant request. INCOME – DEFINITIONS Please itemize all income sources that support the proposed fiscal year under the appropriate categories. Note: these figures can be projected figures assuming the project is approved.
Any grantee shall promptly notify the state in writing of any significant changes in the organization’s structure, leadership or financial circumstances that could affect services provided under the grant contract resulting from this application.
First time applicants to this category are encouraged to contact Commission’s program staff prior to submitting an application to verify eligibility.
DUNS Number: All applicants are required to have a DUNS number. Information and application instructions can be found here.
K-12 schools are not eligible under this category. Arts education-based projects, especially those primarily serving youth, must be submitted in one of the four Arts Education grant categories.
Applicant organizations must be chartered in Tennessee. National or regional 501(c) 3 organizations, chartered in Tennessee, and serving as an umbrella organization applying for funds for another group are restricted to one application only per fiscal year (see below). All Nonprofit, 501(c)3 applicants must upload the most recent copy of their by-laws. All FY2018 applicants must upload these to their organization profile during registration, prior to submitting on their application.
Proposed arts projects must involve one or more Commission recognized art forms, including: visual arts, craft, media, design, music, theater, dance, folk and ethnic, or literary arts. The following are example activities and expenditures that are consistent with the funding philosophy for APS & RAPS:
- Projects that involve and promote professional artists, especially Tennessee artists
- Visiting artists conducting master classes
- Specific aspects of workshops, festivals, and conferences
- Public performances, productions, and exhibitions produced by the applicant
- Exhibitions of art by professional and folk artists, especially Tennessee artists
- Projects involving and promoting folk and traditional artists
- Promotion, publicity, and newsletters
- Administrative and artistic staff support
- Research and documentation as part of an arts project or program development
- Consultancies and residencies for administrative and artistic activities
- The development of long-range planning documents
- Improved program accessibility for underserved constituencies, e.g. children, people living in rural communities or isolated settings, people with living with disabilities, people of color, and senior citizens
- Art in public places
- Extensions of literary projects, journals with continuing publication, or juried anthologies
- Apprenticeship programs
- Computer software/training
- Technical/production support
- Technical assistance projects
- Touring/presenting projects that bring professional and/or traditional folk performers to communities across the state
The following are examples of activities and expenditures not fundable for arts projects. For further information see Funding Restrictions on Legal Requirements.
- Insurance premiums
- Office space rental
- Janitorial service and general physical plant maintenance
- Food and hospitality
- Permanent equipment purchases
- Payment of accumulated deficits
- Capital improvements
- Vanity publications
- Out-of-state travel
- Scholarly arts-related research and writing
- Cash awards
- Purchase of local public art
- Legal fees
- Planned fundraising activities
- Events to which the general public is not invited
- Payments to members of the organization’s board
- Payments to an employee or official of the State of Tennessee (exceptions exist – contact TAC for details)
Additional eligibility requirements and funding restrictions may apply. Please see Legal Requirements for further details.
Commission staff will contact all applicants and inform them of the advisory panel review schedule. Advisory panels reviewing grant applications for this program use the following evaluation criteria citing evidence that the:
- proposed project demonstrates artistic, cultural and/or educational value to the community being served (10 points)
- proposed project advances the organization’s mission to the community being served (10 points)
- organization understands and is responsive to the diverse interests and needs of the community it serves (10 points)
- proposed project supports the work of artists through payment of fees, services or appropriate benefits (10 points)
- organization understands and acts as an advocate for the public value of the arts in the community (10 points)
- planning procedures are comprehensive, inclusive and communicated (10 points)
- organization understands principles of documentation and evaluation and results are used to guide future planning and programming (10 points)
- organization understands and demonstrates the value of public and private partnerships (5 points)
- organization demonstrates financial stability and a broad base of financial support (5 points)
- organization’s ability to carry out proposed project based on history of TAC funding (10 points)
- organization’s application is well planned, addresses all questions, and is correct and complete in all information provided (10 points)
Additionally, panelists may ask applicants to address other topics, including but not exclusive to:
- how the organization meets the evaluation criteria
- specific information found in the grant application
- community outreach activities
- unique services offered by the organization
- evidence of local, state, regional, or national recognition and impact
- general arts advocacy efforts in Tennessee and nationally
- organizational long-range goals and objectives
- detailed information about major productions, presentations, or exhibitions in the recent past, the present, and the next two years
- preservation, conservation, or restoration activities
- the space(s) in which your organization conducts its artistic and administrative activities
- recent and anticipated major equipment acquisitions
- program evaluation process
- board and committee responsibilities
- board/staff relationships
- board diversity
- educational programming
- salary information for administrative and artistic personnel, if applicable
- hiring practices and personnel policies
- policy and procedures relevant to financial activities, such as planning and fund-raising
- Register to use the new Online Grants System. You are strongly advised to register well in advance to the application deadline.Anyone registering close to the deadline date can expect delays in the processing of their grant application.
- Log in to the new Online Grants System to complete your “Organization” profile and begin an application for an APS/RAPS grant.
- Use the “Organizations” tab on the left-hand menu to ensure that the profile is complete and accurate. This information is as important as the application itself. Incomplete or erroneous data will impact your chances for funding. To edit the profile, click the “Edit” button at the top of the Organization screen.
- Use the “People” tab on the left-hand menu to ensure that your “People” profile is complete and accurate. This information will also be used in the review of the application. To edit the profile, click the “Edit” button at the top of the screen.
- When both your “Organization” and “People” profiles are complete and accurate, select the “Apply for Grants” tab again and choose the Annual Grant application link.
- Complete all of the application fields.
- Create and upload required attachments.
- Submit by Monday, January 23, 2017, by 11:59 p.m. (CST).
NOTE: The forms in this portal do not auto-save. Always click the “Save” button before navigating away from the form you are editing to save your work.
Beware that clicking the back navigation button on your web browser will exit you from the system and you will lose your work.
Association or Connection to Multiple Organizations: If you are associated with more than one organization, the organization that you were originally associated with will prepopulate in the organization name field on any newly opened application. To change to another associated organization, simply delete the prepopulated name and type in the correct organization.
You will be prompted to create and upload the following documents in the Required Documents section of your APS/RAPS Application in the Online Grants System.
- Proof of Arts Advocacy. Advocacy is educating and communicating to the public, including public officials, the importance of the arts and how public support of the arts can and has impacted your community. Examples of arts advocacy proof may include membership in Tennesseans for the Arts, copies of recent letters to legislators and other elected officials, photos of elected officials at the applicant’s arts events, newspaper articles that create awareness about public support for the arts through the organization’s activities (news articles that primarily market events are not acceptable), promoting the Specialty License Plate program and other pertinent print materials. Proof of advocacy must be demonstrated by the applicant organization. Applicants may notsubmit advocacy efforts conducted by contracted personnel. Multiple examples of arts advocacy will strengthen the application, but only one example that proves advocacy is required.
- Bios & Job Descriptions. Short, biographical statements and job descriptions of administrative and artistic personnel including those contracted who are involved in the grant activities. Full resumes should only be included with the supplementary materials.
- List of Board of Directors. Only nonprofit organizations with 501(c) 3 status will be prompted to upload this document. The board list (at the time of application) must include the following:
- Full Name
- Phone number
- Email address
- Number of years on the board
- Length of term(s)
- Notations identifying which members represent underserved populations: persons of color (C), persons with disabilities (D), and senior citizens over 65 (S). If no underserved populations are represented on the board, please indicate.
NOTE: Other biographical information about individual board members should NOT be included on this list. Legal requirements state that Commission funds granted to an organization may not be used as a payment of any kind, for any purpose, to members of an organization’s board.
- Corporation Annual Report: Only nonprofit organizations with 501(c) 3 status will be prompted to upload this document (as required to be filed annually with the Secretary of State’s Office). In lieu of the report, you may also submit a copy of the email verification issued by the Secretary of State’s office or a copy of the online verification sheet maintained by the Secretary of State’s Office found here. Entities of government do NOT submit.
You will NOT be prompted to upload these documents in the system, but these documents may be required based on your applicant type.
Optional Materials. These include proof of advocacy, project examples. These documents can be uploaded in the “Documents” section below the “Required Documents” section of your application.
Accepted file types include .pdf, .jpg, or .png. For video and audio samples, provides links to projects in the section labeled “Optional Material Link(s)” below the “Documents” section.
Bylaws: Only nonprofit organizations with 501(c) 3 status need to upload this document. Upload the most recent copy of the organization’s Bylaws into the “Organization” profile where prompted, not into the grant application.