TN Governor’s State of Emergency re: COVID-19 2020 Grant Guidance

All current FY2020 Tennessee Arts Commission Grants

All final evaluations deadlines are extended to June 15, 2020. Of course, grantees may want to close out earlier for cash flow purposes.

 

Current FY2020 TAC Operating Support Grants (Major Cultural Institution, Cultural Education Partnership Support and Partnership Support recipients)

  • Request funds as indicated in contract with itemized expenditure documentation of grant and match expenses. If this is not possible because of Covid-19 then,
  • Email request to change budget because of COVID-19 to Commission program director. Include brief update of status of grant activities, grant number and exact change requested. Wait for approval confirmation. Request funds with itemized expenditure documentation of the newly approved grant and match expenses.
  • Other issues, email your Commission program director
  • Current FY2020 TAC Project Support Grants (All other grants including Arts Build Communities (ABC) and grants to individuals, but not Student Ticket Subsidy)

 

Current FY2020 TAC Project Support Grants (All other grants including Arts Build Communities (ABC) and grants to individuals, but not Student Ticket Subsidy)

Did FY2020 project occur?

  • Yes? Then, request funds as indicated in contract with itemized expenditure documentation of grant and match expenses.
  • No? Then,

Arts Organization:

    • Email request to change budget because of COVID-19 to Commission program director (ABC grantees should email request to Community Arts Development Director, Shannon.ford@tn.gov, and copy ABC Coordinator, melissa.moody@tn.gov, and your Designated Agency contact person).
    • Include brief update of status of grant activities, grant number and exact change requested.
    • You may request as much expenditure as you can document for the project up to the award amount, even if cancelled, as long as expenditures were incurred prior to the State of Emergency.  You should keep documentation of grant and match expenses, including dates of payments and proof of cancelation.
    • You may request to spend funds in as many allowable contract line items up to the award amount as needed and for any organizational allowable expense up to the award amount, although we encourage you to include as much project related expense as possible.
      • For Arts Education Grants (AE-CL, AE-TT, FAY only); You may request to spend funds in as many allowable contract line items as needed up to the award amount, including some expenses which are typically not allowable according to grant guidelines (e.g. permanent staff salaries).
    • Organizations with multiple project grants that elect to use allowable organizational expenses must verify that all expenses documented for every grant are for separate and distinct purposes.
    • Wait for approval confirmation.
    • Request funds with itemized expenditure documentation of your approved changes.
    • Un-used advance payment must be returned to the Commission.
    • Notify Commission program director if grant must be cancelled.

Non-Arts Organization: You may request reimbursement for as much expenditure up to the award amount that can be documented as directly related to the arts project, even if cancelled. You must provide documentation of grant and match expenses and proof of cancelation.

    • If necessary, email request to change budget because of COVID-19 to program director (ABC grantees should email request to Community Arts Development Director, Shannon.ford@tn.gov, and copy ABC Coordinator, melissa.moody@tn.gov, and your Designated Agency contact person).
    • Include brief update of status of grant activities, grant number and exact change requested.
    • You may request funds in as many allowable contract line items needed, up to the grant award amount, for any allowable project expense, except for permanent salary expenses, as long as expenditures were incurred prior to the State of Emergency. You should keep documentation of grant and match expenses, including dates of payments and proof of cancelation.
    • Wait for approval confirmation.
    • Request funds with itemized expenditure documentation of the newly approved grant and match expenses.
    • Un-used advance payments must be returned to the Commission.
    • Notify Commission program director if grant must be cancelled.

 

Current FY2020 Student Ticket Subsidy School recipients (for academic year 2019-20)

  • Activity Scheduled to take place prior to March 16, 2020
    • Occurred. Close out your grant.
    • Did not occur. Notify program director.
  • Activity scheduled to take place March 16 – May 25, 2020
    • Grant will be cancelled unless school emails ann.brown@tn.gov no later than April 30, 2020.
  • Activity scheduled for yearlong project but activity only partially completed.
    • Close out your grant reporting expenditures already incurred for completed activities only.
  • Teaching Artist Roster Service Providers. The Commission is working with state procurement authorities to identify possible options, if any, to address service providers listed in STS grants cancelled because of COVID-19.