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Fiscal Year 2018
Application Deadline: Friday, February 23, 2018 by 11:59 P.M. (CST).

Limited non-matching Special Opportunities funds are available to cover the cost associated with attending:

Beyond Big Cities: Creative Placemaking in Southern Small Towns and Rural Communities, presented by The National Consortium for Creative Placemaking in partnership with South Arts and ArtPlace America, and supported by the National Endowment for the Arts and the Lyndhurst Foundation.

This summit will be held in March 15-16, 2018 in Chattanooga, TN.

Arts and cultural leaders, public officials, community leaders, organizational decision makers and municipal and economic planners from Tennessee are encouraged to apply. This convening will present ideas, networking opportunities, and successful examples of highlighting and leveraging the creative assets in rural communities and small towns to attract and retain residents, creatives and businesses, and bring visitors to experience the unique nature of your place. Chattanooga and its region offers a wide variety of local demonstration projects involving art in unused spaces, water features, historical spaces, sculpture parks and other public art.

Tennessee nonprofit arts and non-arts organizations, entities of government, or professional individuals living in TN are eligible to apply.

This grant opportunity will close when all funds are allocated or by the deadline, whichever comes first.

DESCRIPTION

This grant category provides up to $500 for individual applicants or up to $1000 for organizational applicants registering a minimum of 2 or more staff toward registration fees, hotel and travel to attend Beyond Big Cities: Creative Placemaking in Southern Small Towns and Rural Communities in Chattanooga, TN. Organizational applicants may register a single staff member, but should adjust their request to a maximum of $500.

Please note that if an individual is paying for the conference and will request reimbursement in their name, then they should apply as an INDIVIDUAL. If an organization is applying, paying for the conference and seeking reimbursement then the application will need to be in the name of the organization and go through the proper signatories.

All Special Opportunities grantees must be prepared to handle all necessary expenditures up front. Commission funds will be paid as reimbursement to the grantees upon submission and approval of a grant evaluation and appropriate documentation including receipts. No Commission funds are available prior to the Special Opportunities activity.

This opportunity will be awarded on a first come, first served basis, based upon accurately completed submissions.  You or your organization must be registered in our new online grant system to apply. Registrations can take up to 2 business days to be approved.

CONTACT

Hal Partlow, Associate Director for Grants at hal.partlow@tn.gov or 615-741-2093.

 

ELIGIBILITY

For Organizations

  • An organization is eligible to apply for funding support for registration for multiple staff members to attend the conference (max request $1000 for multiple attendees or $500 for a single attendee), if the organization meets one of the following qualifications:

1. The organization is an entity of Government.

2. The organization is a nonprofit organization legally chartered in Tennessee and in possession of a determination letter from the Internal Revenue Service declaring the organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. Private educational institutions must be a nonprofit and meet these tax-exempt requirements.

  • DUNS Number: All organizational applicants are required to have a DUNS number. Information and application instructions can be found here.
  • When closing out the grant and requesting funds, all receipts must be in the name of the applicant organization. Receipts in the name of employees will NOT be accepted. Expenses that were not incurred directly by the applicant organization may not be claimed as proof of expenditure for your grant.
  • Additionally, when closing out this grant the organization must provide proof that the registrants attended the conference by uploading a copy of the name tag for every attendee into the evaluation form.
  • For further eligibility information, please refer to The Arts Commission’s Legal Requirements 

For Professional Individuals

  • This grant category is designed to assist professional individuals living in Tennessee.
  • Individuals must live in Tennessee and provide proof of residency in the form of a copy of a valid Tennessee voter registration card or a legal State of Tennessee driver’s license as part of the supporting documents.
  • Those not eligible to apply include: full-time State of Tennessee employees (other than instructors on the faculties of state-supported higher learning educational institutions); full-time registered students (either elementary, secondary, college or university) working toward a degree or diploma in an educational institution; and members of the Commission, its staff, and members of their families.
  • When closing out your grant and requesting your funds, all receipts must be in the name of the applicant individual. Receipts in the name of spouses or roommates will NOT be accepted. Expenses that were not incurred directly by the applicant may not be claimed as proof of expenditure for your grant.
  • Additionally, when closing out this grant the awardee must provide proof of attending the conference by uploading a copy of the conference name tag into the evaluation form.
  • For further eligibility information, please refer to The Arts Commission’s Legal Requirements.

ACCESSIBILITY

All Tennessee Arts Commission sponsored programs, services, and facilities are fully accessible to all Tennessee artists and citizens. Artists representing Tennessee’s diverse artistic and cultural heritage are urged to apply and participate in programs and activities. No person on the basis of race, color, national origin, disability, age, religion, or sex shall be excluded from participation in, or be denied benefits of, or otherwise be subject to discrimination of services, programs, and employment provided by the Tennessee Arts Commission and its contracting agencies. If an individual believes he or she has been subjected to discrimination, he/she should contact the Commission’s Director of Arts Access, Kim Johnson at 615-532-9797 or the Tennessee Relay Center at 1-800-848-0298 (TTY) or 1-800-848-0299 (Voice).

EVALUATION CRITERIA

Special Opportunities applications will be reviewed by Commission members and staff using the following criteria to be considered for support. Competitive applications may demonstrate merit by showing the following:

  • The application is well planned and presented.
  • Your funding request should be clear and concise. The narrative demonstrates how the summit will add value to the applicant and the constituents served or to the work of the individual. What do you wish to accomplish? Identify your goals and how you will accomplish them. What value will be added to you or to your organization and community? Please be specific. A compelling narrative is a crucial factor in the grant award.
  • The budget request is reflective of the costs associated with the published requirements as they relate to lodging, travel and registration.
  • If the applicant is an organization, it should have a history of providing quality artistic programming and/or demonstrate potential to achieve quality artistic activity.
  • The applicant has a past record of administrative cooperation and compliance with Commission grant requirements and procedures, if Commission funding has previously been awarded.

The appropriate documentation was attached to the application.

FUNDING & REVIEW PROCESS

Funding is based on the narrative case put forth in the application, accuracy of completing the application, and on a first-come, first-served basis until all funds are expended. You may request funds for registration fees, travel and hotel associated with attending the TAC Statewide Conference. Funds should be listed under line item 2 and may be request up to a total of $500 for individual applicants or $1000 for organizational applicants for the following:

  • Registration fee for the conference of $200 per individual. You will be required to upload proof of attendance by scanning the name tag of all participants listed on the grant application when requesting reimbursement and closing out your grant.
  • Travel: Attendees are encouraged to carpool. Applicants will only be allowed to claim mileage reimbursement for one vehicle. Mileage reimbursement is $.47/mile and subject to change per state regulations. To determine mileage, applicants must use MapQuest or another tool to verify round trip distance. List the total distance round trip. Local commuters may use a single round trip per day. Multiply the total distance by $.47 for total travel request.
  • Hotel: Applicant may request funds at the state rate of $103/night excluding tax. You will be required to upload the hotel receipt in the name of the applicant (for individual recipients) or the name of the organization or one of the individuals listed in the grant application (for organizational recipients) when requesting reimbursement and closing out your grant. 

This grant does not provide reimbursement for meals.

Matching Requirements
This grant does not require a cash match.

REVIEW PROCESS
Special Opportunities applications are reviewed in-house by Commission members and staff. Funding notification will take place via email.

PAYMENT & CLOSE-OUT REQUIREMENTS
Grantees must submit ALL receipts and all required close-out paperwork no later than April 16, 2018 or risk losing awarded funds.

ONLINE GRANT SYSTEM

If you, personally, haven’t registered in the new online grant system, please do so. Instructions can be found here. If appropriate, indicate that you are applying on behalf of an organization (if the organization you work with will be paying for the conference and applying for reimbursement).  It may take up to two working days for your registration to be approved and your log in and temporary password be emailed to you. Once you receive your credentials, you may log into the system. Use the “People” link to ensure your profile is complete and accurate. This information will also be used in the review of the application.  To open the record for editing, click the edit button at the top of the screen. Answer the question, “I am (may be) applying for funding as an individual (in the future)” as YES.

  • NOTE: The forms in this portal do not auto-save. Always click the “Save” button before navigating away from the form you are editing to save your work.
  • Beware that clicking the back navigation button on your web browser will exit you from the system and you will lose your work. 

HOW TO APPLY FOR THE GRANT

Once you’ve received the online grant system credentials and you’ve registered for the conference, log on to the online grant system and fill out the application. Sooner rather than later!

Here’s how:

Select the “Apply for Grants” link in the grey menu on the left side of your screen under the heading INFORMATION.

Scroll down the page to Rolling Grants and select the green link “Apply for a ROLLING Grant”. A preliminary application will open.

  • Make note of the application #: R-XXXX-XXXXX
  • Select Fiscal Year → 2018
  • Select Grant Category → Special Opportunities
  • Select appropriate response to “Is this your first time applying for Commission funds?”
  • Select appropriate response to “Are you applying as”. Note: If you, as an individual (not your organization) are paying for costs associated with this conference, choose “None of the above” AND please check the box immediately below that is listed as “Check this box if you are applying as an individual”
    • If you are applying as an individual, make sure your name appears in the box, “name”
    • If your organization is the applicant four fields appear, make sure
      1. Organization Name field populates with your organization’s name
      2. the location field pre-populates as “org name” – headquarters
      3. Primary Contact field is you
      4. Primary Signatory field is the person who can legally sign a contract for your org. They should appear in the dropdown box. It could be you, but probably isn’t.

Scroll to the bottom of the page and press the SAVE button on the bottom right of the screen

The system will load the appropriate application for you to fill out. At this point, if you leave the system, you may log back into your account and locate your application by selecting the “Draft Applications” link in the grey menu on the left side of your screen under the heading APPLICATIONS. If you have several drafts located the Special Opportunities FY 2018 application with the correct #: R-XXXX-XXXXX.

Reopen your grant application for editing by clicking the edit button at the top of the screen.

Scroll down & and fill in the remainder of the application.

SAVE YOUR APPLICATION FREQUENTLY

  • Project/Event TitleBeyond Big Cities: Creative Placemaking in Southern Small Towns and Rural Communities
  • Funding Description → To assist with attending the Beyond Big Cities: Creative Placemaking in Southern Small Towns and Rural Communities Summit in Chattanooga, TN.
  • Project/Event Start Date → 3/15/2018
  • Project/Event End Date → 3/16/2018
  • Total Amount Requested for Project / Event → Insert your request. Do not exceed documented amount or published maximum request.
  • Narrative → Explain the reason you wish to attend the summit. How will the summit add value to the applicant and the constituents served or to the work of the individual? What do you wish to accomplish? Identify your goals and how you will accomplish them. What value will be added to you or to your organization and community? Please be specific. A compelling narrative is a crucial factor in the grant award.
  • Number of ADULTS Engaged → Insert the number of individuals this grant will help attend this summit.
  • Number of YOUTH Engaged → 0
  • Total INDIVIDUALS Engaged → Insert the number of individuals this grant will help attend this summit.
  • Number of Artists Participating → Insert the number of individuals this grant will help attend this summit who are artists.
  • Underserved Participants → This refers to individuals this grant will help attend the summit, so fill in the appropriate % for any applicable category
  • Project Discipline → 15 Non-arts/Non-humanities
  • Type of Activity → Seminar/conference – 22
  • Strategic Outcome → Livability: American Communities are Strengthened Through the Arts.
  • Arts Education → None of this project involves arts education

Budget

Do not put anything in the Contracted Professional Fees Amount Requested and Explanation area.

Travel, Registration and Teacher Stipend

Amount Requested → List the requested amount

Explanation → Summit registration = $200/per, list travel & hotel expenses per instructions. List the entire expense of registration, travel and hotel, even if it is more than your request and then, within the box write “Up to the requested amount of listed expenses will be applied toward this grant award.”

Required and other Document Uploads

To upload documents clicking the  icon either beside the Required Document type for Proof of Residency or in the Documents box for the conference registration.

  • If applying as an individual, you will be prompted upload the Proof of Residency document in the Required Documents section of your application in the Online Grants System. Please upload either a valid Tennessee voter registration card or a legal State of Tennessee driver’s license.
  • You will not be prompted to upload a copy of your summit registration; however, it must be uploaded in the “Documents” section below the “Required Documents”. Please upload a Beyond Big Cities: Creative Placemaking in Southern Small Towns and Rural Communities registrations for every person listed in the application.
  • You will not be prompted to upload a proof of distance if requesting assistance with travel; however, it must be uploaded in the “Documents” section below the “Required Documents”. Please upload proof from MapQuest or another tool to verify round trip distance.

Assurances

Type your name and title where requested & check the box certifying your information. If applying as your organization, two separate and distinct certifications are needed. You cannot certify both areas for an organization application.

Save your application.

Successfully submit your application by pressing the submit button on the bottom right.

You will receive a confirmation email upon successful submission.

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