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FISCAL YEAR 2019
APPLICATION DEADLINE: Friday, May 17, 2019 BY 11:59 P.M. (CST).

Limited non-matching Special Opportunities funds are available to cover some costs associated with attending the League of American Orchestra’s National Conference in Nashville June 3-5, 2019.

This annual gathering offers a unique opportunity to continue exploring how the League can help orchestras adapt and grow together in a rapidly changing world. As it convenes in the world’s celebrated Music City, it will place communities, music, and musicians at the center of the conversation. It will continue to identify ways to redefine excellence, recognizing that orchestras can only thrive when they are committed to representing the full breadth and richness of the communities they serve. Please join the League for three days dedicated to fostering innovation, inspiration, conversation, and—most of all—action.

Tennessee nonprofit arts organizations with missions supporting orchestral music-making are eligible to apply.

This grant opportunity will close when all funds are allocated or by the deadline, whichever comes first.

DESCRIPTION

This grant category provides up to a total of $1,000 to support organizations bringing one staff member to the conference, or up to a total of $1,500 to support organization bringing two or more staff members.  Grant awards may only be used toward registration fees and hotel costs associated with attending League of American Orchestra’s National Conference in Nashville, TN.

At this time, only organizations may apply for funding.

For the purposes of this specific opportunity, Special Opportunities grants will be considered Professional Development, and as such hotel accommodations up to $179.00/night (excluding tax) for the purpose of attending the summit will be an eligible expense. All Special Opportunities awardees must be prepared to handle all necessary expenditures up front. Commission funds will be paid as reimbursement to the awardees upon submission and approval of a grant evaluation and appropriate documentation including receipts. No Commission funds are available prior to the Special Opportunities activity.

If awarded a special opportunities grant, the affiliated grant contract must be fully executed prior to the beginning date of the activity.

New awardees should immediately submit a signed IRS W-9 to Vickie.mcpherson@tn.gov.

Organizations who haven’t already submitted Title VI certification verification should do so.

In order to receive funding, recipients must submit the grant evaluation after June 5, but before June 15, 2019.

This opportunity will be awarded on a first come, first served basis, based upon accurately completed submissions.  You or your organization must be registered in our new online grant system to apply. Registrations can take up to 2 business days to be approved.

CONTACT

Jared Morrison, Director of Performing Arts at jared.morrison@tn.gov or 615-532-9801.

Hal Partlow, Associate Director for Grants at hal.partlow@tn.gov or 615-741-2093.

ELIGIBILITY

For Organizations

  • An organization is eligible to apply for funding support for registration for multiple staff members to attend the conference (max request $1,500 for multiple attendees or $1,000 for a single attendee), if the organization meets one of the following qualifications:
    1. The organization is an entity of Government.
    2. The organization is a 501(c)(3) nonprofit organization legally chartered in Tennessee and in possession of a determination letter from the Internal Revenue Service declaring the organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code. Private educational institutions must be a nonprofit and meet these tax-exempt requirements.
  • DUNS Number:All organizational applicants are required to have a DUNS number. Information and application instructions can be found here.
  • When closing out the grant and requesting funds, all receipts must be in the name of the applicant organization. Receipts in the name of employees will NOT be accepted. Expenses that were not incurred directly by the applicant organization may not be claimed as proof of expenditure for your grant.
  • Organizations must complete Title VI certification training before any funds will be dispersed.
  • Additionally, when closing out this grant the organization must provide proof that the registrants attended the conference by uploading a copy of the name tag for every attendee into the evaluation form.
  • For further eligibility information, please refer to The Arts Commission’s Legal Requirements

ACCESSIBILITY

All Tennessee Arts Commission sponsored programs, services, and facilities are fully accessible to all Tennessee artists and citizens. Artists representing Tennessee’s diverse artistic and cultural heritage are urged to apply and participate in programs and activities. No person on the basis of race, color, national origin, disability, age, religion, or sex shall be excluded from participation in, or be denied benefits of, or otherwise be subject to discrimination of services, programs, and employment provided by the Tennessee Arts Commission and its contracting agencies. If an individual believes he or she has been subjected to discrimination, he/she should contact the Commission’s Director of Arts Access, Kim Johnson at 615-532-9797 or the Tennessee Relay Center at 1-800-848-0298 (TTY) or 1-800-848-0299 (Voice).

TITLE VI TRAINING

Organizations (not individuals) that receive grant funding from the TN Arts Commission must complete a 2019 Title VI training certification in the Online Grants System before payment will be distributed. If your agency has already completed the training in the TN Arts Commission’s online grant system for the current fiscal year, it is not necessary to repeat the training. See Title VI Training Certification here. Failure to complete this training may result in the cancellation of your grant.

EVALUATION CRITERIA

Special Opportunities applications will be reviewed by Commission members and staff using the following criteria to be considered for support. Competitive applications may demonstrate merit by showing the following:

  • The application is well planned and presented.
  • Your funding request should be clear and concise. The narrative demonstrates how the summit will add value to the applicant and the constituents served or to the work of the individual. What do you wish to accomplish? Identify your goals and how you will accomplish them. What value will be added to you or to your organization and community? Please be specific. A compelling narrative is a crucial factor in the grant award.
  • The budget request is reflective of the costs associated with the published requirements as they relate to lodging, travel and registration.
  • If the applicant is an organization, it should have a history of providing quality artistic programming and/or demonstrate potential to achieve quality artistic activity.
  • The applicant has a past record of administrative cooperation and compliance with Commission grant requirements and procedures, if Commission funding has previously been awarded.

The appropriate documentation was attached to the application.

FUNDING & REVIEW PROCESS

Funding is based on the narrative case put forth in the application, accuracy of completing the application, and on a first-come, first-served basis until all funds are expended. You may request funds for registration fees and hotel associated with attending the League of American Orchestra’s National Conference. Funds should be listed under line item 2 and may be request up to a total of $750 for individual applicants or $1,250 for organizational applicants for the following:

  • Registration fee for the conference of up to $945 per individual. You will be required to upload proof of attendance by scanning the name tag of all participants listed on the grant application when requesting reimbursement and closing out your grant.
  • Hotel: Applicant may request funds at the state rate of $179/night excluding tax. You will be required to upload the hotel receipt in the name of the applicant (for individual recipients) or the name of the organization or one of the individuals listed in the grant application (for organizational recipients) when requesting reimbursement and closing out your grant.

This grant does not provide reimbursement for meals or travel.

Matching Requirements
This grant does not require a cash match.

REVIEW PROCESS

Special Opportunities applications are reviewed in-house by Commission members and staff. Funding notification will take place via email.

PAYMENT & CLOSE-OUT REQUIREMENTS

Grantees must submit ALL receipts and all required close-out paperwork no later than June 30, 2019 or risk losing awarded funds.

If awarded a special opportunities grant, the affiliated grant contract must be fully executed prior to the beginning date of the activity.

New awardees should immediately submit a signed IRS W-9 to Vickie.mcpherson@tn.gov.

Organizations who haven’t already submitted Title VI certification verification should do so.

In order to receive funding, recipients must submit the grant evaluation after June 5, but before June 15, 2019.

ONLINE GRANT SYSTEM

If you, personally, haven’t registered in the new online grant system, please do so. Instructions can be found here. If appropriate, indicate that you are applying on behalf of an organization (if the organization you work with will be paying for the conference and applying for reimbursement).  It may take up to two working days for your registration to be approved and your log in and temporary password be emailed to you. Once you receive your credentials, you may log into the system. Use the “People” link to ensure your profile is complete and accurate. This information will also be used in the review of the application.  To open the record for editing, click the edit button at the top of the screen. Answer the question, “I am (may be) applying for funding as an individual (in the future)” as YES.

  • NOTE: The forms in this portal do not auto-save. Always click the “Save” button before navigating away from the form you are editing to save your work.
  • Beware that clicking the back navigation button on your web browser will exit you from the system and you will lose your work.

HOW TO APPLY FOR THE GRANT

Once you’ve received the online grant system credentials and you’ve registered for the conference, log on to the online grant system and fill out the application. Sooner rather than later!

HERE’S HOW:

Select the “Apply for Grants” link in the grey menu on the left side of your screen under the heading INFORMATION.

Scroll down the page to Rolling Grants and select the green link “Apply for a ROLLING Grant”. A preliminary application will open.

  • Make note of the application #: R-XXXX-XXXXX
  • Select Fiscal Year→ 2019
  • Select Grant Category→ Special Opportunities
  • Select appropriate response to “Is this your first time applying for Commission funds?”
  • Select appropriate response to “Are you applying as”. Note: If you, as an individual (not your organization) are paying for costs associated with this conference, choose “None of the above” AND please check the box immediately below that is listed as “Check this box if you are applying as an individual”
    • If you are applying as an individual, make sure your name appears in the box, “name”
    • If your organization is the applicant four fields appear, make sure
  • Organization Name field populates with your organization’s name
  • the location field pre-populates as “org name” – headquarters
  • Primary Contact field is you
  • Primary Signatory field is the person who can legally sign a contract for your org. They should appear in the dropdown box. It could be you, but probably isn’t.

Scroll to the bottom of the page and press the SAVE button on the bottom right of the screen

The system will load the appropriate application for you to fill out. At this point, if you leave the system, you may log back into your account and locate your application by selecting the “Draft Applications” link in the grey menu on the left side of your screen under the heading APPLICATIONS. If you have several drafts located the Special Opportunities FY 2019 application with the correct #: R-XXXX-XXXXX.

Reopen your grant application for editing by clicking the edit button at the top of the screen.

Scroll down & and fill in the remainder of the application.

SAVE YOUR APPLICATION FREQUENTLY

  • Project/Event Title → League of American Orchestras National Conference
  • Funding Description → To assist with attending the League of American Orchestras National Conference in Nashville, TN.
  • Project/Event Start Date → 6/3/2019
  • Project/Event End Date → 6/5/2019
  • Total Amount Requested for Project / Event → Insert your request. Do not exceed documented amount or published maximum request.
  • Narrative → Explain the reason you wish to attend the summit. How will the summit add value to the applicant and the constituents served or to the work of the individual? What do you wish to accomplish? Identify your goals and how you will accomplish them. What value will be added to you or to your organization and community? Please be specific. A compelling narrative is a crucial factor in the grant award.
  • Number of ADULTS Engaged → Insert the number of individuals this grant will help attend this summit.
  • Number of YOUTH Engaged → 0
  • Total INDIVIDUALS Engaged → Insert the number of individuals this grant will help attend this summit.
  • Number of Artists Participating → Insert the number of individuals this grant will help attend this summit who are artists.
  • Underserved Participants → This refers to individuals this grant will help attend the summit, so fill in the appropriate % for any applicable category
  • Project Discipline → 15 Non-arts/Non-humanities
  • Type of Activity → Seminar/conference – 22
  • Strategic Outcome → Livability: American Communities are Strengthened Through the Arts.
  • Arts Education → None of this project involves arts education

BUDGET

Do not put anything in the Contracted Professional Fees Amount Requested and Explanation area.

Travel & Registration

Amount Requested → List the requested amount for the registration and hotel

Explanation EXAMPLE: Summit registration = up to $945/per individual, list hotel expenses per instructions above (up to $179/per night excluding tax). List the entire expense of registration and hotel, even if it is more than your request and then, within the box write “Up to the requested amount of listed expenses will be applied toward this grant award.”

REQUIRED AND OTHER DOCUMENT UPLOADS

To upload documents clicking the  icon either beside the Required Document type for Proof of Residency or in the Documents box for the conference registration.

  • If applying as an individual, you will be prompted upload the Proof of Residency document in the Required Documents section of your application in the Online Grants System. Please upload either a valid Tennessee voter registration card or a legal State of Tennessee driver’s license.
  • If applying as a nonprofit organization please upload a copy of your organization’s most recent annual filing with the Tennessee Secretary of State’s office. Your filing must be dated within the last year. See the Business Information Search for access your filing.

ASSURANCES

Type your name and title where requested & check the box certifying your information. If applying as your organization, two separate and distinct certifications are needed. You cannot certify both areas for an organization application.

Save your application.

Successfully submit your application by pressing the submit button on the bottom right.

You will receive a confirmation email upon successful submission.

 

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