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TN MILITARY, VETERANS & THE ARTS (TNMVA) GRANT

FISCAL YEAR 2019
DEADLINE: TUESDAY, AUGUST 21, 2018 BY 11:59 P.M. (CST)

FUNDING PERIOD OCTOBER 15, 2018 – JUNE 15, 2019

Description

The Tennessee Arts Commission in partnership with the Tennessee Department of Veteran Services is offering a funding opportunity called TN Military, Veterans & the Arts (TNMVA).  The purpose of the initiative is to encourage organizations serving Tennessee’s military members, veterans and their families to use the arts as part of the many ways they achieve their goals and provide services to military audiences and to encourage arts organizations to engage military audiences in outcomes based activities that enhance Tennessee’s communities.

“I’m extremely grateful to the Tennessee Arts Commission for their commitment and this new grant initiative that will increase art opportunities for Tennessee veterans, service members, reservists, guard members and their family members.”

The TNMVA initiative will provide one-time funding for innovative projects using the arts that support the needs of, or address an opportunity for Tennessee’s military members, as well as veterans or their families and caregivers. Successful projects will engage active-duty troops, reservists, veterans and/or their families through the arts and strive to meet the published outcomes while leveraging the assets from the community in which they exist.

Outcomes include increased direct arts engagement that results in skills building and/or arts learning; using the arts for improved health and wellness; strengthened communication of participants, either verbal or nonverbal; or reduced isolation and increased social and community connections which include increased positive attitudes and perceptions between community and service members, veterans and their families. See details following.

Engaging public and private partners is often critical to the success of TNMVA activities through the arts. To increase the likelihood of success and sustainability, the Commission encourages communities to involve public, private (including nonprofit organizations) and institutional partners in the development of a TNMVA grant proposal. Successful projects should demonstrate partnerships that have the potential for sustainability. Substantive letters of detailing involvement are required of all partners. The “lead” organization listed as the applicant must be 501(c)(3) nonprofit organization or an entity of local government.

Fundable applications should demonstrate the involvement of military service members, veterans, their families, or organizations supporting these communities in the planning and execution of stages of the project.

Applicants may request up to $10,000 for their project. This grant does not require a financial match. However, applications that demonstrate the commitment to continue the project through sustainable, local funding sources, partnerships and community support may increase the competitiveness of the submission.

Funded projects must take place between October 15, 2018, and June 15, 2019, under a grant contract with the State of Tennessee, Tennessee Arts Commission.

Eligibility Requirements

Eligible “lead” organizations include local and regional government entities and nonprofit organizations legally chartered and headquartered in Tennessee. State agencies are not eligible to apply, but are welcome as partner organizations. See “eligibility requirements” for more details.

Organizations are eligible to apply if the organization meets one of the following qualifications:

  • The applicant is a nonprofit organization legally chartered in Tennessee and in possession of a determination letter from the Internal Revenue Service declaring the organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code; or
  • The organization is an entity of local government or regional governmental entity (development district, human resource agency, etc.).

501(c)(19) and 501(c)(23) organizations that benefit veterans are not eligible to apply as lead applicants. An organization that provides services to past or present members of the United States Armed Forces; an auxiliary unit or society of such post or organization; or other veteran organizations including social welfare organizations, social clubs, fraternal beneficiary societies, and domestic fraternal societies that provide programs described above should and are encouraged to partner with an eligible, “lead” organization.

Colleges and universities are welcome to act as partners in proposals but are not eligible to serve as lead applicants. Projects should not be insular to the college or university or credit producing.

Only one application per project, per lead organization, will be accepted and partners cannot apply for the same project. All TNMVA grants will be awarded and disbursed to lead applicants only.

Projects should benefit members of the military (active duty and/or reservists), veterans and their families or caregivers.

Unallowable Expenses

Ineligible project expenses for the TNMVA grant category include any portion of current projects already receiving Commission funding, marketing and promotional materials, and standard funding restrictions (see more details at http://tnartscommission.org/legal-requirements/).

Examples of non-fundable projects and/or activities and/or expenses include: currently funded Commission projects that already engage military service members, reservists, veterans and their families; for-profit organizations acting as lead applicants; start-up funding to establish nonprofit status; meals, food, or transportation expenses; capital expenses/equipment; fees for out-of-state artists and performances; travel, hotel, conference, or other related expenses; and other examples as determined by Commission staff.

All proposals, including projects that expand programs and activities already offered by an organization, must demonstrate how the new or augmented activity will benefit military service members, retirees and their families, and the level of participation military service members, including reservists, veterans and their families have had in the development and implementation of the proposed activities. If the project is an expansion of already existing work, the application should clearly demonstrate need, change and impact beyond general operating support.

Projects, programs, or other activities deemed inappropriate by the Commission.

Examples of ineligible projects include:  Currently funded Commission projects that already engage members of the military service members (active duty and/or reservists), veterans, and their families; for-profit organizations; start-up funding to establish nonprofit status; meals, food, or transportation expenses; capital expenses/equipment; fees for out-of-state artists and performances; travel, hotel, conference, or other related expenses; and other examples as determined by Commission staff.

Outcomes and Project Examples

Key requirements for successful applicants include the ability to demonstrate a project that addresses a need and/or opportunity; has an effective and clear project design; has the potential for sustainability; uses the arts to connect military members, including reservists, veterans, and their families with the communities in which they live; has volunteers, staff, or other personnel to implement the project; and has the ability to achieve results in two or more of the following outcome areas:

  • Engagement – Provides opportunities for direct arts engagement, skills building, and arts learning for military service members (active duty and/or reservists), veterans, and their families. Examples could include active participation in a performance or series of workshops or classes that result in the transfer of knowledge in artistic disciplines including visual arts, woodworking, metalsmithing, or writing. Participation in activities that include skills building.
  • Health & Wellness – Promotes interventions through the arts that improve health and well-being outcomes among military service members (active duty and/or reservists), veterans, and their families. Examples include music programs that help improve the cognitive skills of people with memory loss or dance programs which may improve balance and gait in people with conditions that affect motor abilities.
  • Self-Expression/Improved Communication of Participants (verbal or nonverbal) – Develops creative expression of military service members (active duty and/or reservists), veterans,  and their families by promoting greater sense of self, and creating opportunities to tell one’s story in different ways, including nonverbal means of expression. Examples include using theatrical training to improve cognitive (problem-solving, word recall, & listening) skills; or fine arts, music, or poetry class/workshops that give participants unique ways of telling their stories, rediscovering their creativity or connecting with their families.
  • Reduced isolation and increased social and community connections – Builds a community connection and diminishes feelings of isolation, both by making art in a group setting and also by instigating a public discussion about topics relevant to military service members (active duty and/or reservists), veterans, and their families. Examples include activities that bridge between the military community into the broader community or using storytelling with peers to increase social and emotional engagement, or a “Military Kid” art show that raises awareness of the “military kid” subculture and its life-long impact on individuals and communities.

The examples attached to each outcome are illustrations and are not intended to represent all of the potential programs that could be developed.

Evaluation Criteria

Successful applicants will clearly articulate a need or identify an opportunity within their community that the project will address. The focus of this initiative is to incentivize both arts and non-arts organizations to use the arts as an additional tool to accomplish their mission and to increase the likelihood of success and sustainability. The Commission believes engaging partners in a project is critical to its success, therefore applicants are encouraged to involve public, private, nonprofit and commercial partners from their communities in the development of a TNMVA grant proposal and the execution of the project. Applications that demonstrate meaningful partnerships with organizations serving military service members (active duty and/or reservists), veterans and their families, achieve desired outcomes through the arts, and that can address the opportunity or need for military service members (active duty and/or reservists), veterans and their families may increase the overall chance of being funded.

A total of 100 points are available. Evaluators reviewing grant applications will use the following criteria in awarding grants funding:

  • Project Rationale (20 pts). Why? Extent to which the proposed project is able to demonstrate a compelling need and/or opportunity from/for military service members (active duty and/or reservists), veterans and their families, that can be met through art experiences, with the ability to reach diverse members of the military community in terms of ethnicity, income, geography (rural vs urban) and ability (physical, mental and cognitive).
  • Project Design (20 pts). What? Demonstrates experiences and opportunities for members of the military (active duty and/or reservists), veterans and their families, through the arts which positively impacts the accessibility to direct arts engagement and arts learning; health & wellness; improved communication skills of participants; and increased social and community connections between military service members (active duty and/or reservists), veterans and their families, and their communities.
  • Project Outcomes (20 pts). Measurements? Ability for the proposed project to generate and measure outcomes for participants in participation and arts learning; health and wellness; communication skills (verbal or nonverbal); and/or reduced isolation and increased social and community connections.
  • Community Support & Sustainability (25 pts). Who and How? Ability to develop partnerships that impact and enhance community connectivity; promote sustainability through involving a cross-sector of artists (either professional or nonprofessional), arts and cultural organizations, military or veteran support organizations, health care and/or military/veteran healthcare facilities, city and/or county governments, and other community based partners; and provides evidence that the project will continue beyond the initial year of funding.
  • Capacity (10 pts). Ability of the applicant or partners to implement the project.
  • Rural Outreach (5 pts). Evidence that project serves one or more communities in rural counties as defined by Rural Task Force.
Funding Guidelines

Funds awarded to a single organization in this category range up to $10,000. Funding requests must be realistic, demonstrated in the application budget and supported by the activities proposed, number of people served and other documented expenses. This grant does not require a financial match. Funding based upon the application’s merit rating of the review criteria and the amount of funding available to the Commission for grant allocation.  In addition to merit ratings of the review criteria, the review panel will seek a diversity of project designs, locations and community settings across Tennessee for TNMVA projects.  This grant category is competitive. Grant awards for this opportunity may not be 100% of the requested amount.

The Commission reserves the right to deny or withhold, in whole or in part, public funds for projects, programs, or other activities deemed inappropriate by the Commission, or if the proposed activities purpose is outside of the scope or spirit of this grant program.

Payment Process for Awarded Funds

If awarded funds, an applicant may request 40% of your grant award prior to the activity, after there is a fully executed contract and you have submitted Title VI training certification. Funds are generally drawn down in stages. Second and (if necessary) third Request for Funds are drawn down on a reimbursement basis. When you have submitted your Final Request for Funds (whether the second or third request representing 100% of your grant award), you must close out your grant by submitting an Annual Final Evaluation form, and documentation of Tennessee Arts Commission credit. You will not receive payment until all forms and required documentation is submitted electronically. All request for funds forms and the final evaluation will be completed in the online grant system.

Affirmative Duty to Report Major Organizational or Activities Change

Affirmative Duty to Report Major Organizational or Activities Change – Any grantee shall promptly notify the State in writing of any significant changes in the organization’s structure, leadership or financial circumstances that could affect services provided under the grant contract resulting from this application. Additionally, grantees must carry out projects as described in the original grant application. However, circumstances beyond your control may arise. If this happens, submit an email to the program director with a detailed explanation of why you are seeking approval to change the scope of services as outlined in your application or grant contract, what those changes are, and the perceived impact on the project. Be sure to include the grant application or contract number in the email. You will receive an email notification in response to your request.

Deadline and How to Apply

Deadline:

Online applications for this grant open June 21, 2018, and will be due by August 21, 2018, at 11:59 PM, CST.  Applications will be available on the Commission’s online grants system. Prior to applying, organizations that have not previously done so must register in the online grants system before filling out an application. Only one application is allowed per organization and/or project.

Grant awards will be announced on or around October 1, 2018.  Projects may begin no earlier than October 15, 2018, and must be completed no later than June 15, 2019.

Register in the Online system and fill out the profiles:

  1. Register to use the Online Grants System. Lead applicants are strongly advised to register well in advance to the application deadline. Anyone registering close to the deadline date should expect delays in the processing of their grant application.
  2. Once you’ve been emailed a username and password, log in to the Online Grants System to complete your profile.
  3. Use the “People” link to ensure your profile is complete and accurate. This information will also be used in the review of the application. To open the record for editing, click the edit button at the top of the screen. This tutorial may assist with completing your profile.
  4. Use the “Organization” link to fill out information about your organization. This information will also be used in the review of the application. Update this information as thoroughly as possible. To open the record for editing, click the edit button at the top of the screen. You will be required to upload your organization’s most recent version of by-laws into the organization profile. This tutorial may assist with completing your profile.
  5. When your “People” and the lead organization’s “organization” profile is complete and accurate, you may start the application.

How to Apply

Find and start an application:

NOTE: The forms in this portal do not auto-save. Always click the “Save” button before navigating away from the form you are editing to save your work.

Be aware that clicking the back navigation button on your web browser will exit you from the system and you will lose your work.

  1. Log in to the Online Grants System to begin an application.
  2. Select the “Apply for Grants” link under INFORMATION in the grey menu on the left.
  3. Scroll down to and select the green “Apply for an Annual Grant” box link. A preliminary application will open.
    • Make note of the application #: R-XXXX-XXXXX (at the top of the page)
    • Select Fiscal Year → 2019
    • Select Grant Category → Tennessee Military and Veterans & the Arts
    • Select appropriate response to “Is this your first time applying for Commission funds?”
    • Select appropriate response to “Are you applying as”. Note: Entity of Government or Nonprofit Organization are the only appropriate selections. Make sure that the following four items are filled in correctly:
      1. Organization Name field populates with your organization’s name. If not, erase the organization listed and start typing your organization’s name, it should populate.
      2. the location field pre-populates as “org name” – headquarters
      3. Primary Contact field should populate your (contact for the grant) name. If not, select from drop-down menu or “add new”.
      4. Primary Signatory field may populate with your name, BUT SHOULD BE the person who can legally sign a contract for your org. They should appear in the drop-down box. If they do not, select Add New and input their name and email address. It could be you if you are the person who can legally sign contracts for your organizations. If not, select from drop-down menu or “add new”.
  4. Scroll to the bottom of the page and press the SAVE button on the bottom right of the screen. The system will now load the appropriate application for you to fill out. You may continue to fill out the application.

Finding an application you have started and saved:

 If you leave the system, you may log back into your account and locate your application by selecting the “Draft Applications” link in the grey menu on the left side of your screen under the heading APPLICATIONS. If you have several drafts located the Special Opportunities FY 2018 application with the correct #: R-XXXX-XXXXX.

Complete all of the application fields:

NOTE: Save your work frequently! The forms in this portal do not auto-save. Always click the “Save” button before navigating away from the form you are editing to save your work.

Be aware that clicking the back navigation button on your web browser will exit you from the system and you will lose unsaved work.

  1. Select the edit button on the top, right of your browser to begin filling out the rest of the application.
  2. PROJECT/PROGRAM DESCRIPTION
    • Fields are self-explanatory. Answers should reflect the proposed project and the targeted audience of military (active duty and/or reservists), veterans and their families.
  3. NARRATIVE INFORMATION -Be prepared to answer the following narrative questions in the TNMVA grant application:
    • Tell us why this project is important. What is the compelling need or opportunity in your community that the project addresses and how will it benefit military members, retirees and their families? Provide a description of the military or veterans community that you will serve. Include information about the nature of the military connection and demographics of the population (ie: age, gender, race, income, geography (rural vs urban) and ability (physical, mental and cognitive)). What planning and collaboration have already taken place with the military and/or veterans community?
    • Provide a clear and concise overview of your proposed project. What is the project? Summarize what will happen, when it will happen, who will be involved, and a statement of the project goals.
    • Explain how the proposed project aligns with published outcomes as listed in the TNMVA guidelines. How will the proposed project provide benefits to military servicemen and women, veterans or their families? Describe how you will evaluate the proposed project. Include any specific measures of success for the project and how you will document these metrics. You may upload copies of the evaluations tools in the document section of the application.
    • List/name each community partner and how each will contribute to or benefit the proposed project. Do not simply list financial contributors, but rather tell us about the cross sector partners whose interests will be served in the long term sustainability of the project. How does the project address and promote the partners needs in addition to how partners will serve the success of the project.
    • Address the capacity of the lead organization to carry out the project. Upload a document with descriptions of the key people involved in the project, including their role, expertise or affiliation. Highlight the selected artists you are working with and explain how and why they were chosen. You may include any examples of public acknowledgement or successes of your previous programs/activities with military service members, retirees and their families. (Upload examples into “documents” or “optional materials link” in the application).
  4. FINANCIAL INFORMATION
    • THREE-YEAR CASH OPERATING BUDGET HISTORY (for lead organization). For fiscal years indicated, please list the lead organizations cash revenues and expenses. If there is a deficit in any of the fiscal year, please explain in Deficit Explanation field.
    • PROJECTED PROJECT EXPENSES. Enter the Entire Project Budget in the form. Commission Funds Requested should be indicated in the right-hand column. Funds are not subject to a Match Requirement, but showing an Applicant Cash Participation match in the left-hand column will strengthen an application. Detail expenditures in Explanation field  below.
    • PROJECTED PROJECT INCOME. This grant does not require a cash match, but support (whether cash or in-kind) from sources other than this grant will strengthen an application. Detail expenditures in Explanation field  below. Do not include in-kind contribution here.
    • IN-KIND CONTRIBUTION. Detail in the In-Kind Contribution Summary field.
  5. ORGANIZATIONAL INFORMATION  (and Organization Documents) & CONTACT INFORMATION. This information pre-populates into the grant form from the Organization OR People profile. If you see an error, you will need to save the application, go back to the appropriate profile and make the correction. Reopen the application and finish and submit.
  6. ASSURANCES. Read and certify by two different individuals associated with the organization; 1. a chief authorizing official, and 2. The project/Program director. These cannot be the same individual.
Required Documents

You will be prompted to create and upload the following documents in the Required Documents section of your application in the Online Grants System:

  1. Letters of Agreement from partners outlining the benefit they will provide to the project.
  2. Bios & Job Descriptions: bio of the teaching artist and job description of organization’s staff that will coordinate program
  3. If the lead applicant is a nonprofit, 501(c)(3) organizations, upload:
    1. Board of Directors list (nonprofit organizations only)
    2. Corporation Annual Report (nonprofit organizations only)

You will NOT be prompted to upload the following “optional” documents in the system. These documents can be uploaded in the “Documents” section below the “Required Documents” section of your application. (Accepted file types include .pdf, .jpg, or .png. For video and audio samples, provide links to projects in the section labeled “Optional Material Link(s)” below the “Documents” section.)

To add optional documents, select the Green + sign in the Documents box.

  1. Optional:
    1. Examples (newspaper articles, marketing, links, etc.) of public
      acknowledgement or successes of your arts programs/activities with military and/or veterans, their families or caregivers. Select Optional Materials when uploading the example and title the file Previous Successes.
    2. Example of evaluation tool(s). Select Optional Materials when uploading the example and title the file Evaluation Tool.
Title VI Training and Certification

If awarded funding, FY19 Title VI training and certification form will need to be uploaded in the “organization profile” under “documents.” The Title VI training will be available upon award and the deadline for submitting the Title VI form is December 7, 2018 or your first request for funds, whichever comes first.  If an award is granted, funds will be held until Title VI training requirements are met.

Only if an organization is awarded a grant, and before they request funds they are required to submit Title VI Training certification.

TN Arts Commission’s Title VI Coordinator

If you have any questions, please contact the Director of Arts Access/Title VI Coordinator, Kim Johnson, at 615-532-9797 or kim.johnson@tn.gov.

Assessibility

All Commission sponsored programs, services, and facilities are fully accessible to all Tennessee artists and citizens. Organizations are urged to consider contracting with diverse artists, artists living with disabilities, and/or artists representing Tennessee’s diverse artistic and cultural heritage. No person on the basis of race, color, national origin, disability, age, religion or sex shall be excluded from participation in, or be denied benefits of, or otherwise be subject to discrimination of services, programs and employment provided by the Commission and its contracting agencies. If an individual believes he or she has been subjected to discrimination, he/she should contact the Commission’s Director of Arts Access, Kim Johnson, at 615.532.9797 or kim.johnson@tn.gov.

Questions and Contact

Questions or more information:
Contact the Commission’s Associate Director for Grants, Hal Partlow, at 615.741.2093  or hal.partlow@tn.gov.

Also, you may directly contact the program director appropriate to your project:

Literary Arts: Lee Baird, at 615-532-0493

Performing Arts: Jared Morrison, at 615-532-9801

Visual Arts: Krishna Adams, at 615-532-9798

Arts Access: Kim Johnson, at 615-532-9797

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