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Permanent Staff Expenses

For permanent staff expenses, provide pro-rated estimates—based on the amount of time in the project—for salaries, wages, fees, and benefits of individuals who are employees of the applicant organization. In the lines under personnel types, provide job titles, number of individuals under that title, and annual salary or percent of salary devoted to the project.

Permanent Staff (Administrative)
Permanent executive and supervisory staff, teachers, principals, program or project directors, clerical staff, and support staff such as maintenance, security, ushers, box office personnel.

Permanent Staff (Artistic)
Permanent artistic directors, directors, conductors, curators, dance masters, composers, video artists, filmmakers, designers, choreographers, actors, dancers, singers, authors, instructors, painters, musicians, etc.

Permanent Staff (Technical, Production)
Permanent technical directors, wardrobe, lighting, sound crew, etc.

Contracted Personnel Expenses

For contracted personnel expenses, provide estimated payments to firms or persons for the services of individuals who are not normally considered employees, but consultants or the employees of other organizations whose services are specifically identified with the project or program and who are serving in non-employee/non-staff capacities. (In the lines under personnel types, provide job titles, number of individuals under that title, and annual salary or percent of salary devoted to the project.)

Contracted Personnel (Administrative) Contracted (part-time) executive and supervisory staff, teachers, principals, program or project directors, clerical staff, and support staff such as maintenance, security, ushers, box office personnel.

Contracted Personnel (Artistic) Contracted (part-time) artists, artistic directors, directors, conductors, curators, choreographers, etc.

Contracted Personnel (Technical) Contracted (part-time) technical directors, wardrobe, lighting, sound crew, etc.

Other Personnel (Contracted) Contracted (part-time) consultants or other personnel not listed above.

Accessibility Estimated costs associated with making your project, program, or facility more utilized and accessible to underserved populations, particularly disabled individuals and persons of color.

Space Rental Estimated payments specifically identified with the project for rental of rehearsal spaces, theaters, halls, galleries, etc.

Travel Estimated costs for travel directly related to the individual or individuals specifically identified with the project. Include any fares, hotels, food, transportation, per diems, mileage, and other lodging expenses. ABC grant funds cannot be used for out-of-state travel, but such expenses are permissible as applicant match.

Marketing Estimated costs for marketing, publicity, and promotion as specifically identified with the project. Include costs of advertising, printing and mailing of brochures, fliers, posters, etc. Do not include payments to individuals or firms, which belong under Permanent Staff or Contract Fees and Services 

Remaining Operating Expenses Include all expenses not entered into other categories and specifically identified with the project. Include estimated expenses for supplies and materials, scripts, sets and props, catalogs, insurance, equipment rental, electricity, telephone, shipping, etc. Costs associated with food, refreshments, receptions, etc., may not be included.

Capital Expenditures and Acquisitions 

Arts Build Communities funds cannot be used for capital expenditures (purchase of buildings or real estate, renovations or improvements involving structural change, etc.); however, capital costs up to $2,000 can be used to match ABC funds if they are related directly to the proposed project. Acquisitions include expenses for additions to a collection, which cannot be paid for with ABC funds but can be used as a matching expense, up to $2,000.

Estimated payments specifically identified with the project for rental of rehearsal spaces, theaters, halls, galleries, etc.

Income Definitions

Please itemize all income sources that support the proposed project under the appropriate categories. Note: these figures can be projected figures assuming the project is approved.

Admissions Revenue derived from the sale of admissions, tickets, subscriptions, memberships, etc. for events connected to the project.

Contract Services Revenue derived from fees earned through the sale of services like workshops, consulting, etc. to other community organizations, government contracts for specific services conducted by your organization, performance or residency fees, tuition, etc.

Corporate Contributions Revenue derived from contributions given for this project by businesses and corporations, or a proportionate share of such contributions allocated to this project or program.

Foundation Support Revenue derived from foundations or a proportionate share of such grants allocated to this project.

Other Private Contributions Revenue derived from cash donations given for this project or program or proportionate share of such contributions allocated to this project or program. Do not include corporate, foundation, or government contributions and grants.

Federal Government Funds Government sources, such as federal grants.

State/Regional Funds Funds from other state agencies cannot be used to match TAC funds, so do not include. DO NOT INCLUDE ABC REQUEST ON THIS LINE.

Local Gov’t Funds City or County support, grants from local governing entities or regional agencies.

Applicant Cash (Existing Funds) Funds from the accumulated resources that the organization has budgeted or has reasonably anticipated needing in advance of the program or project takes place. Enter only the amount required to implement the project. Do not include any funds already listed under the above income line items.

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